Modern Slavery and Human Trafficking Statement for the Financial Year 2021
epyx Limited (“epyx”) understands the importance of conducting our business ethically and we place the same expectations on our supply chain.
This statement is made on behalf of epyx, pursuant to section 54 of the Modern Slavery Act 2015 (“Act”) and sets out the steps we are taking to eliminate modern slavery from within our operations and supply chain.
We seek to reassure our customers, partners, investors and employees that modern slavery, including forced labour and human trafficking, has not unknowingly found its way into our supply chains. This statement is reviewed and, where necessary, updated prior to each new financial year demonstrating epyx continuing commitment to our obligations under the Act.
epyx operates out of its offices based in Meriden – Heath farm, Hampton Lane, Coventry CV7 7LL and has approximately 150 staff members.
epyx is one of five UK based affiliated businesses owned by FLEETCOR Europe Limited which operates as a subsidiary of FLEETCOR Technologies Inc.
Our Approach to Modern Slavery and Human Trafficking
epyx is committed to adhering to and complying with the Act and does not knowingly employ or condone the use of forced labour, including child labour or bonded labour.
Recruiting of new employees includes identity, right to work and residency status checks to ensure potential employees are identified effectively using official forms of identification. These background checks form the basis of epyx being able to make an offer of employment to individuals who are successful during the interview process. epyx recruits for full-time, part-time, temporary and fixed term positions.
Temporary workers are utilised within the business during periods of increased workload. However, all employees are on boarded into the business using the same defined policy and process as permanent employees and contractors.
Currently, epyx does not provide standalone Modern Slavery training or related materials to its employees. Notwithstanding, epyx has adopted a number of supporting policy documents that highlight the company’s approach and expected standards. The current policies include but are not limited to:
- FLEETCOR UK Responsibility and Sustainability Policy
- FLEETCOR Code of Business Conduct and Ethics
- FLEETCOR UK and Europe Whistleblowing Policy
Compliance training and awareness is achieved through our on-boarding process and refreshed annually using e-learning and internal communications; e-learning courses include an assessment to demonstrate understanding. Training completion rates are monitored and reported to Senior Management throughout the year to ensure this is maintained at appropriate levels.
Through our whistleblowing policy staff have the opportunity to report unethical or illegal behaviours, such as Modern Slavery, through anonymous reporting to the Director of Compliance. Our Director of Compliance will independently investigate any report submitted.
We have had no concerns raised by our employees regarding Modern Slavery throughout 2021
epyx General Counsel and Compliance Departments both remain aware of updates made to the Modern Slavery Act 2015 guidance and various sources are utilised throughout the year to monitor any changes or updates that may be required in line with the legislation. Sources such as HM Government UK Annual Report on Modern Slavery and National Crime Agency National Strategic Assessment amongst others, are utilised for this purpose. epyx also evidences adherence to the legislation by uploading its annual Modern Slavery statement to the Government-run online Modern Slavery statement registry;
The nature of our business, predominantly a provider of software solutions for the fleet industry, is such that our supply chains are short and assessed as low risk. As a business, we are not directly responsible for the manufacture of goods.
We continue to carry out due diligence on our supply chain to ensure that our oversight is suitable and sufficient and matches the low level of risks we identified from our formal risk assessment.
In particular, during 2021 we have considered the implications of the global pandemic on the most vulnerable in our society who may, more than ever, be at risk of exploitation from organised criminal gangs and/or Human traffickers.
Risk Management / Risk Assessment
The nature of our business and our supply chain is a relatively simple model, which allows us to assess the risk of potential Modern Slavery offences taking place as low. However, epyx remains committed to ensuring Modern Slavery does not find a way into any existing, or future, supply chain relationships. The epyx business is supported by its General Counsel who work closely with the Compliance Department and are responsible for ensuring epyx contracts require that customers and suppliers meet its expectations and standards where the potential for Modern Slavery risk is identified.
Key Performance Indicators (KPIs)
epyx does not currently consider its suppliers to be vulnerable to pressures around service level agreements, pricing and cost reduction. However, we remain mindful of how these areas, amongst others, can leave a business vulnerable to the risks of Modern Slavery, and we continue to monitor the impact of service level agreements on our suppliers. Whilst not identifying the need for KPIs to monitor performance we are to committed to regularly monitoring and reviewing our supply chain to ensure our assessment remains valid.
Modern Slavery, human trafficking and forced labour continue to be one of the great human rights issues of our time. With thousands of victims of this crime throughout the UK alone, it is critical that businesses act responsibly and work collaboratively to support the aspiration of eradicating this criminal activity from our society.
epyx remains committed to ensuring its full compliance with its legal and moral obligations in relation to Modern Slavery and continuously monitors its practices and policies to identify areas of potential improvement or any significant changes in our risk profile.
We formally assess our approach to Modern Slavery Act requirements through an annual risk assessment, carried out by the Director of Compliance. The assessment concluded that the Operations, Services and Products supplied by epyx Limited have seen no substantive change during 2021 and, as a result, we have seen no change in our Modern Slavery Act risk profile.
Dated: 7th April 2022